Transcript of Records/TOR

An official document only applicable to college students/alumni containing the student’s complete academic records, subjects taken, grades earned. For evaluation/informative, board exam, official, etc.

Processing Time:

7 working days

Service Cost & Payment Options:

• For TOR (informative, etc) = Php 300.00
• For TOR (official) = no payment if a request letter or bottom half of the HD is presented.
• Graduates from MMCM are no longer required for payment since it is included in the graduation fee. However, if a student is not a not graduate of MMCM and transfers to another educational institution, they are obliged to pay PhP 300.00.

Eligibility:

1. Student/Alumni
2. Representative – given that they can present an authorization letter coming from the owner of the document to be requested or to be claimed. (Complete name of the student, representative, list of documents to be requested/claim/transactions to be processed, a copy of the ID of the student with three specimen signatures and a physical copy of the representative’s ID.)
3. The requesting school – must present an official request letter of the permanent record or official transcript. Or must present the bottom half of the honorable dismissal with the official name and signature of the school’s registrar/director of institution.
   When

When can you avail the service?

Visit the Registrar’s office from Mondays to Fridays, between 8:00 AM to 5:00 PM, and on Saturdays from 8:00 AM to 12:00 PM, except on declared holidays. The processing time for document requests is 7 working days upon confirmation of payment.

How to apply for the service?

Transferring out students/alumni/not enrolled students:

1. Go to the registrar and undergo clearance signing.
2. The student must be cleared from the office of the Registrar (no lacking documents), Treasury (no outstanding balances), and from the OSS.
3. Students not cleared from the 3 offices will NOT be allowed to go through with their requisition. They must first complete their lacking documents from the registrar and settle any remaining balance at the treasury before being allowed to request the document.
4. Students that are cleared will be billed for the document and must pay at the treasury office within the day (delay in payment will result in delay of the processing and claiming date).
5. Then the document will be processed within 7 working days upon confirmation of payment.
6. Upon claiming, the student/representative (with authorization letter) must present their valid ID with the claim slip.

Enrolled students in the current term/sem:

1. Go to the registrar
2. The student must be officially enrolled in the current term/sem to be able to request.
3. When confirmed, the student will be billed for the document and must pay at the treasury office within the day (delay in payment will result in delay of the processing and claiming date).
4. Then the document will be processed iwithn 7 working days upon confirmation of payment.
5. Upon claiming, the student/representative (with authorization letter) must present their valid ID with the claim slip.

Delivery/Releasing Method:

• Mail - the document shall be sent via courier in a sealed envelope only if stated in the request letter coming from the admitting institution.
• Hand carry (by the student or representative as stated in the official request)

Contact Us

For more information about this service, please contact the following:

Registrar
registrar@mcm.edu.ph
0960-504-4856
Monday-Friday (8:00 am to 5:00 pm), Saturday (8:00 am to 12:00 pm)